Practice management software for counsellors and psychotherapists
Secure online booking, confidential client records, informed consent forms, and recurring session scheduling — built with GDPR and therapeutic confidentiality in mind.
No credit card required · Full access during trial · Cancel anytime
Common challenges for counselling & psychotherapy practices
ManagePatients is built to solve the specific pain points of clinical practice — not adapted from a generic booking tool.
Client confidentiality must be protected at every level
Therapy clients expect the highest level of discretion with their personal and clinical information. UK/EU data storage, staff access controls, and GDPR-compliant consent give clients — and you — the confidence that records are secure.
Informed consent and intake should happen before the first session
A pre-therapy questionnaire covering presenting issues, goals, previous therapy experience, risk factors, and informed consent sets the foundation for an effective working relationship.
Weekly or fortnightly sessions need structured scheduling
Most therapy clients attend on a regular schedule. Recurring session booking keeps your diary organised without repeated manual bookings.
Self-funded clients and insurance claims require professional invoices
Clear, professional invoices for each session — with therapist name, date, session type, and cost — support both self-funding clients and insurance reimbursement claims.
Features built for counselling & psychotherapy clinics
Included in every plan — no add-ons, no surprises
Therapy intake and informed consent forms
Build pre-therapy questionnaires covering presenting issues, goals, previous therapy, risk factors, emergency contacts, and fully informed consent for therapy.
Confidential UK/EU data storage
Client records stored in UK/EU-region infrastructure. GDPR consent captured at booking. Each organisation's data is fully isolated — no data sharing between accounts.
Recurring session scheduling
Book a weekly or fortnightly therapy schedule in one step. Manage gaps, cancellations, and rebooking without disrupting the client's session history.
Session invoicing
Automatic invoices at checkout with session details, therapist name, date, and cost. Email to client directly from the system.
Why counselling & psychotherapy practitioners choose ManagePatients
How we compare to Timely and Fresha
Timely charges separately for consultation forms and SMS reminders. Fresha takes commission on new clients. ManagePatients is a flat monthly fee — everything included, no per-user charges.
Everything included in every plan
No add-ons. No hidden costs. From your first day on trial.
Common questions from counselling & psychotherapy practitioners
Is client data stored securely in the UK?
Can I capture informed consent as part of the intake form?
How does recurring session booking work?
Can I invoice clients after each session?
Manage your therapy practice with confidence
Free 14-day trial. Confidential client records and GDPR-compliant UK/EU data storage.
Start your free 14-day trial →No credit card. Cancel any time.